How to change the sharing settings for a site in SharePoint

 

How to change the sharing settings for a site in SharePoint

SharePoint sites can be shared with people inside and outside your organization. The sharing settings for a site control who can view and edit the content on the site.

Who can change the sharing settings?

Only Global Administrators and SharePoint Administrators can change the sharing settings for a site. Site owners cannot change these settings.

Steps to change the sharing settings for a site

1. Go to the Active sites page in the SharePoint admin center.
2. In the left column, select the site that you want to change the sharing settings for.
3. On the Settings tab, select More sharing settings.
4. In the External sharing section, select the desired sharing option.

The following sharing options are available:

• Anyone with the link can view: This option allows anyone with the link to view the site, regardless of whether they are a member of your organization.
• People in your organization can view: This option only allows people in your organization to view the site.
• No one can view: This option prevents anyone from viewing the site, even people in your organization.

5. If you want to limit the sharing of the site by domain, select the Limit sharing by domain check box.

6. In the Allowed domains box, enter the domains that you want to allow to view the site.

7. In the Blocked domains box, enter the domains that you want to block from viewing the site.

8. If you want to change the guest access expiration setting for the site, clear the Same as organization-level setting check box.

9. In the Guest access expiration box, enter the number of days that you want guests to have access to the site.

10. If you want to change the default sharing link type or permissions for the site, clear the Same as organization-level setting check boxes.

11. In the Default sharing link type box, select the type of sharing link that you want to use by default.

12. In the Default sharing permissions box, select the permissions that you want to grant to people who you share the site with by default.

13. Click Save.

By following these steps, you can change the sharing settings for a site in SharePoint.

Here are some things to keep in mind when changing the sharing settings for a site:

• Only change the sharing settings for sites that you need to share with people outside of your organization.
• Be careful about who you share sites with. Only share sites with people you trust.
• If you change the sharing settings for a site, you may need to update the links that you have shared with people.

What happens when you share with people outside your organization in SharePoint?

 

What happens when you share with people outside your organization in SharePoint?

When you share a document, file, or site with someone outside your organization, they will receive an email invitation with a link to the shared item.

What can guests do?

Guests are limited to basic collaboration tasks, such as:

• Viewing and editing documents in Office.com.
• Performing tasks on a site based on the permission level that they have been given.
• Seeing other types of content on sites, depending on the permissions they have been given.

What if guests need more capabilities?

If your guests need more capabilities, such as OneDrive storage or creating a Power Automate flow, you must assign them an appropriate license.

How to stop sharing

You can stop sharing with guests by removing their permissions from the shared item, or by removing them as a guest in your directory. You can also stop sharing with people who have an Anyone link by going to the file or folder that you shared and deleting the link, or by turning off Anyone links for the site.

Here are some tips for managing external sharing:

• Only share with people you trust. When you share content with someone outside your organization, you are giving them access to your data. Make sure you only share with people you trust.
• Restrict permissions. When you share content, you can control the permissions that the person has to the shared item. For example, you can give them read-only access or edit access.
• Use caution when sharing links. When you share a link to a shared item, the person who receives the link will be able to access the item without having to sign in to SharePoint. Be careful when sharing links, only share them with people you trust.
• Review your sharing settings regularly. Take a look periodically at the items you have shared outside of your organization. If you do not need to share something anymore, remove the share.

By following these tips, you can helps to keep your data safe and secure.