What happens when you share with people outside your organization in SharePoint?
When you share a document, file, or site with someone outside your organization, they will receive an email invitation with a link to the shared item.
What can guests do?
Guests are limited to basic collaboration tasks, such as:
- Viewing and editing documents in Office.com.
- Performing tasks on a site based on the permission level that they have been given.
- Seeing other types of content on sites, depending on the permissions they have been given.
What if guests need more capabilities?
If your guests need more capabilities, such as OneDrive storage or creating a Power Automate flow, you must assign them an appropriate license.
How to stop sharing
You can stop sharing with guests by removing their permissions from the shared item, or by removing them as a guest in your directory. You can also stop sharing with people who have an Anyone link by going to the file or folder that you shared and deleting the link, or by turning off Anyone links for the site.
Here are some tips for managing external sharing:
- Only share with people you trust. When you share content with someone outside your organization, you are giving them access to your data. Make sure you only share with people you trust.
- Restrict permissions. When you share content, you can control the permissions that the person has to the shared item. For example, you can give them read-only access or edit access.
- Use caution when sharing links. When you share a link to a shared item, the person who receives the link will be able to access the item without having to sign in to SharePoint. Be careful when sharing links, only share them with people you trust.
- Review your sharing settings regularly. Take a look periodically at the items you have shared outside of your organization. If you do not need to share something anymore, remove the share.
By following these tips, you can helps to keep your data safe and secure.
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