How to share Microsoft 365 group-connected team sites

 

How to share Microsoft 365 group-connected team sites

Microsoft 365 group-connected team sites are a type of SharePoint team site that is created when you create a Microsoft 365 group. The group owners are added as site owners, and the group members are added as site members. This means that all group members automatically have access to the team site.

In most cases, you will want to share these sites by adding people to the Microsoft 365 group. This will give them the same permissions as the group members. However, you can also share the site directly with people who are not members of the group.

To share a Microsoft 365 group-connected team site, follow these steps:

1. Go to the team site that you want to share.
2. On the Site contents page, click the Site settings gear icon.
3. In the Site settings page, click Sharing.
4. In the Sharing page, click Share.
5. In the Share with people outside your organization dialog box, enter the email addresses of the people you want to share the site with.
6. To control the permissions that the people you are sharing with have to the site, select the permissions that you want to grant.
7. Click Share.

The people you have shared the site with will receive an email with a link to the site. They can click the link to access the site.

Important:

It is important that all group members have permission to access the team site. If you remove the group's permission, many collaboration tasks (such as sharing files in Teams chats) will not work. Only add guests to the group if you want them to be able to access the site. For more information about guest access to Microsoft 365 groups, see Manage guest access in Groups: https://learn.microsoft.com/en-us/microsoft-365/admin/create-groups/manage-guest-access-in-groups?view=o365-worldwide.

By following these steps, you can share Microsoft 365 group-connected team sites with people inside and outside of your organization.